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How Can I Start My Own Construction Company?

Posted on by Danny Jiménez⁩

Starting a construction company can seem like an overwhelming task, but I’m here to break it down for you. In this blog, I’ll walk you through the general steps my team at Elevate Construction and Lean Built took to get started, along with some valuable insights you can apply to your own journey. So, if you’re ready to dive into the world of construction entrepreneurship, let’s get started!

Importance of Getting Experience First

One of the first things you need to know before starting a construction company is that experience matters. I’ve seen people jump into the industry without real hands-on knowledge, and it rarely ends well. Before you start your company, it’s essential to have practical experience—whether that’s in a trade or on the management side. This background will help you navigate challenges and make informed decisions. So, before anything else, make sure you know your craft inside and out.

How to Find Your “Why”

The most successful businesses aren’t just about making money—they have a deeper purpose. Ask yourself why you want to start this company. Do you love building? Do you want to carry on a family legacy? Maybe you’re passionate about changing the construction industry through lean practices, like we are. Your “why” will carry you through the tough times, so take the time to figure this out before diving in.

Know Your Systems and Processes

A strong foundation for any business is knowing what systems and processes you’re going to implement. For us, we chose specific tools like the First Planner System for planning, the Takt Production System for scheduling, and the Last Planner System for maintaining project flow. In construction, successful project completion relies heavily on proper planning and execution. Have your systems in place before you start to ensure smooth operations.

Be Willing to Train Your People

A huge mistake many new construction companies make is assuming that everyone they hire knows what they’re doing. This isn’t always the case. You must be ready to invest in training your team—don’t just throw them into projects without proper guidance. Internal training is key to delivering quality work and building a team that understands your systems and values.

Find a Way to Start

The hardest part is simply getting started. You don’t need to tackle the biggest projects right away. Many companies start with side jobs or house flips before growing into more substantial projects. Personally, I took the risk of using retirement savings to bootstrap my business. Others might explore partnerships with developers, venture capital, or investors. The key is to explore all possible avenues for funding and growth.

Form a Business Plan

A business plan is crucial. I highly recommend using the Business Model Canvas, a visually engaging tool that makes creating a business plan less daunting. A well-thought-out business plan helps you secure loans, get investor interest, and streamline your operations. Consultants and partners will also want to review it, so it’s important to have this in place before you proceed.

Choose a Great Name for Your Company

The name of your company can make a significant impact on your success. It needs to immediately convey what you do. For example, our name, Elevate Construction, reflects our mission to elevate the standards of construction. Take the time to brainstorm and choose a name that represents your vision and services. Don’t rush this step—it’s more important than you might think.

Get the Necessary Licensing and Permits

You’ll need the proper licenses and permits to operate legally. This will vary depending on your location, but it’s a non-negotiable part of starting a construction company. If you’re unsure where to start, I have additional resources on this topic that can guide you through the process.

Secure Insurance and Bonding

Insurance is another crucial element in starting your business. You’ll likely need general liability, builder’s risk, and possibly professional liability insurance, depending on the nature of your work. It’s essential to keep all your policies current and work with a broker who understands the construction industry.

Set Up Your Finances

Financial management can make or break your business. Set up your finances with the help of a good accountant, financial advisor, and possibly a lawyer who specializes in construction. One financial strategy I recommend is looking into cash flow insurance, which allows you to borrow against your life insurance policy without interest, giving you access to cash when you need it.

Purchase Equipment and Build Your Team

Once your finances are in order, you’ll need to purchase the necessary tools and equipment for your work. Along with this, focus on building a reliable team that shares your vision and work ethic. Your team is the backbone of your company, so invest in hiring and training the right people.

Develop a Marketing Strategy

Many new companies underestimate the importance of sales and marketing. In today’s world, visibility is key to securing projects. I highly recommend reading “They Ask, You Answer”, a book that will help you master your marketing approach. Focus on creating content and strategies that connect with your target audience and showcase your expertise.

Establish Operational Procedures

Your company needs clear operational procedures to run smoothly. These procedures will help you train your team, hold them accountable, and ensure consistency in your work. From safety protocols to daily workflows, establish these systems from the start.

Launch and Follow Up

Now that everything is in place, it’s time to launch your business! But launching isn’t the end—it’s just the beginning. You’ll need to continuously follow up with clients, refine your processes, and adapt to challenges as they arise. Building a successful construction company requires ongoing effort and attention to detail.

Final Thoughts

Starting your own construction company is a challenging yet rewarding endeavor. To succeed, you need a combination of practical experience, a solid business plan, reliable systems, and a motivated team. Focus on your “why” and be prepared for the ups and downs of entrepreneurship. If you ever need help, don’t hesitate to reach out. I’m here to help you on your journey!

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

 

On we go

How Long Does It Take To Get A Construction Permit?

Posted on by Danny Jiménez⁩

Navigating the construction permitting process can be daunting, especially when time is of the essence. In this blog, I’ll walk you through the key factors that impact the timeline for obtaining a construction permit, share some practical tips, and provide specific timelines depending on your project’s circumstances. If you’re looking to get a clearer picture of the permitting process, you’re in the right place—let’s dive in!

Key Factors to Consider When Getting a Construction Permit

The time it takes to secure a construction permit varies greatly depending on several factors. Here are some crucial considerations:

  1. Location: The jurisdiction in which you’re applying plays a significant role. Local regulations dictate review times and overall process duration. Smaller authorities might have longer wait times due to limited resources, while larger cities often have more streamlined processes.
  2. Type and Scope of the Project: Is it a residential, commercial, or industrial project? The complexity and size of your project can significantly impact how long it takes to get a permit. Simpler projects may move faster, while larger, more complex projects could face longer timelines.
  3. Completeness of the Application: One factor you can control is the completeness of your permit application. Ensure that all drawings are complete and that you’ve followed all the submission checklists. A well-prepared application can significantly reduce review times.
  4. Review and Inspection Process: The time required for plan reviews and inspections varies based on the project’s size and complexity. It’s essential to know the standard review durations and plan accordingly.

Good vs. Bad Approaches to Getting Construction Permits

A critical lesson from a developer friend of mine highlights the importance of urgency in the permitting process. This developer didn’t receive any investor money until the development permit was issued, so he was highly motivated to keep things moving. He was proactive, constantly checking in with the city, making decisions promptly, and ensuring his team was always on the same page.

On the flip side, a bad approach is to take a passive stance—thinking that sending an email or making a call is enough. This type of “institutional waiting,” where you assume others will take care of everything, is a recipe for delays. Instead of playing a waiting game, adopt a proactive, football-like mentality: drive the process forward and avoid letting the ball drop.

Usual Permitting Process Durations for Different Types of Construction Projects

  • Simple Projects: Small projects like additions or repairs could take a couple of weeks.
  • Complex Residential Projects: These might take a few weeks to several months, especially if there are unique challenges like hillside construction or remediation work.
  • Standard Commercial Projects: Typically, you can expect these to take around six weeks to 2-3 months, depending on complexity.
  • Complex Projects: For larger, more intricate projects, expect timelines ranging from several months up to a year, particularly if no expedited processes are available.

Fast-Track Options for Construction Permits

There are ways to expedite both the permit review and inspection processes, often through special programs or by paying expediting fees. During your pre-application meeting, be sure to inquire about these options. Even for smaller projects, don’t hesitate to go from counter to counter at your local permitting office to ensure you have all the necessary information.

Tips When Getting Construction Permits

  • Submit Complete and Accurate Applications: The more thorough your submission, the smoother the process.
  • Consult with Local Authorities: Build relationships and ask plenty of questions to avoid surprises.
  • Hire Professionals: Don’t shy away from bringing in experts who know how to navigate the system, which can save you both time and headaches.
  • Plan Ahead: Understand the timelines and be ready to drive the process proactively.

Proper planning and a proactive mindset will make all the difference in ensuring your permitting process goes smoothly. I hope this blog has given you valuable insights and that you’re better prepared to tackle your construction permitting process.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

 

On we go!

How Long Does It Take To Construct A Pool?

Posted on by Danny Jiménez⁩

In this blog, we’re going to dive into the normal timelines for pool construction and, more importantly, why it often takes much longer than expected. If you’re wondering what to expect when building a pool in a reasonable manner, or why your project is taking so long, you’ve come to the right place. By understanding the details in this post, we can help create faster, more efficient pool construction processes across the country and even globally. So, let’s jump in.

Factors That Affect Pool Construction Timelines

Before we get into the details, it’s important to know that construction timelines vary. The time it takes to build a pool depends on a number of factors:

  • Location (region)
  • Contractor
  • House and Pool type
  • Weather
  • Local permitting processes
  • Complexity of the project

While there’s no exact timeline that fits every scenario, I’ll give you some key considerations to keep in mind during your pool construction journey. Let’s break them down one by one, and I’ll share some key advice along the way.

Underground Pools: A Typical Construction Timeline

For gunite or shotcrete pools, the process usually takes 8 to 12 weeks. Here’s a general breakdown:

  • Excavation and form work: 1 to 2 weeks
  • Steel reinforcement and plumbing: 1 to 2 weeks
  • Gunite application and curing: 1 to 2 weeks
  • Tiling, coping, and decking: 2 to 4 weeks
  • Finishing touches and punch list (final touches): 1 to 2 weeks

That’s the general timeline. However, if you’ve experienced delays in your pool project, here’s why it may be taking longer than expected.

Why Pool Construction Takes So Long

Though the estimated timeline is 8 to 12 weeks, many pools take 6 months, 8 months, or even 9 months. I’ve had friends whose pools took nearly a year to complete, and there are horror stories of projects taking even longer. So, what’s going on?

  1. Backlog of Previous Orders: Contractors often have other projects in the queue. Your pool can’t start until they finish earlier commitments.
  2. Material Delays: While some materials (like gunite) might not pose an issue, items like tiles and specialized equipment can face delays due to custom orders.
  3. Batching Work: This is a key mistake. Contractors might batch tasks across multiple projects instead of focusing on one. They might complete the first stage of several pools, then move on to the second stage for all pools, and so on. This causes major delays for individual projects because they constantly move between job sites, spending more time on transportation and setup rather than finishing each project.

A Better Way: How Contractors Should Work

Here’s how it should be done. When you hire a pool contractor, they should give you a realistic timeline, factoring in any backlog. For example, they might say:

  • “We can start in four months, and it’ll be finished in eight months.”
  • “Once we show up, we won’t leave until the project is done. We’ll have all the materials on hand, and any predecessor work will be completed.”

That way, you know upfront what to expect, and the work is done without unnecessary interruptions. Even if it takes six months, that’s far better than nine months of constant delays.

Timelines for Other Pool Types

If we eliminate delays and work with a streamlined process, here’s what you can expect for different pool types:

  • Fiberglass pools (6 to 8 weeks)
    • Excavation and preparation: 1 to 2 weeks
    • Delivery and installation of fiberglass shell: 1 week
    • Backfilling and decking: 1 to 2 weeks
    • Finishing touches: 1 to 2 weeks
  • Vinyl Liner pools (6 to 8 weeks)
    • Excavation and installation of wall panels: 1 to 2 weeks
    • Liner installation and backfilling: 1 to 2 weeks
    • Decking and finishing touches: 2 to 3 weeks
  • Above-ground pools (1 to 3 weeks)
    • Site preparation and assembly: 1 to 2 days
    • Installation of pool structure and liner: 3 to 7 days
    • Final setup and filtration system: 1 to 2 days

Additional Factors to Consider

Remember that certain external factors can influence your pool construction timeline, such as:

  • Permitting: Make sure all required permits are in place early on.
  • Weather: If you live in an area with extreme weather, this can add time to the project.
  • Customization: The more unique your pool design, the longer it may take.
  • Contractor availability and material supply: Ensure your contractor is fully prepared with materials before starting the job.

Final Thoughts

By working in a streamlined, step-by-step process, pool construction can be much more efficient. To ensure your pool project goes as smoothly as possible, talk to your contractor about their scheduling process. Ask them to commit to staying on your project until it’s done. That way, you avoid unnecessary delays, costs, and frustrations.

If you’re planning a pool project soon, be sure to price it out, have in-depth conversations with your contractor, and ask them if they can start and finish without frequent delays. After all, no one wants their backyard torn up for months on end!

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

 

On we go

How Long Do Construction Workers Work?

Posted on by Danny Jiménez⁩

Understanding Work Hours in Construction: Finding the Balance

In this blog, we’re going to delve into a topic that’s crucial for anyone involved in the construction industry—whether you’re currently working in the field, considering a career in construction, or simply trying to evaluate your current work-life balance. We’ll explore the typical work hours in construction, the factors that influence them, and why it’s essential not to overburden yourself or your team.

How Long Do Construction Workers Typically Work?

Construction work hours can vary significantly depending on the company and project requirements. For example, some large general contractors may have their teams work four days a week with 10-hour shifts, which has its own pros and cons. Most construction workers follow a standard five-day workweek, though it’s not uncommon for some contractors to make six or even seven-day workweeks mandatory.

While pushing through long hours might seem like a way to get more done, it’s important to understand the risks of overburdening yourself or your team. Fatigue can lead to reduced mental alertness, increasing the chances of injuries, chronic pain, and long-term health issues such as opioid addiction. This can snowball into personal issues like marital problems and, ultimately, a decline in overall well-being.

The Impact of Work Hours on Health and Productivity

The human body, much like any machine, needs breaks to function optimally. My favorite reference here is from the US military, which found that soldiers can march farther with a 10-minute break every hour. This concept applies to construction workers too. Ignoring the need for breaks and rest periods is not just “toughing it out”—it’s detrimental to long-term health and productivity.

Long work hours, especially night shifts, can be particularly damaging to your circadian rhythm, which governs your sleep-wake cycle. Night shifts can take years off your life and wreak havoc on your body. While sometimes necessary, it’s critical to find a balance—whether you’re working weekends, early mornings, or late nights.

Balancing Work Hours with Life and Health

The standard workweek in construction is around 40 to 48 hours, with anything over 48 hours generally requiring overtime pay. While overtime might offer a short-term productivity boost, studies have shown that sustained overtime leads to diminishing returns, particularly after about six weeks. Beyond this point, fatigue sets in, causing productivity to drop and mistakes to increase.

When considering overtime, it’s vital to monitor not just the hours worked, but also the overall morale and well-being of the crew. Overworking can lead to workers spending more time away from their families and loved ones, which negatively impacts their overall happiness and mental health.

Seasonal and Regional Influences on Work Hours

Work hours in construction can also vary due to seasonal changes and regional conditions. For instance, in hot climates like Phoenix, workers often start as early as 4:30 a.m. to avoid the midday heat, while in colder regions, work may be scheduled later in the day to take advantage of warmer temperatures. Flexibility is key, but it’s crucial to avoid overextending workers during these peak periods.

Regulatory factors can also play a significant role in determining work hours. Local regulations, union agreements, and project-specific requirements can all impose restrictions on when and how long work can be performed. It’s essential for employers and workers alike to be aware of these regulations to avoid potential penalties and ensure a safe working environment.

Why Overworking Isn’t Worth the Risk

The bottom line is clear: overworking your crew is not only unproductive in the long run, but it can also be dangerous. Fatigued workers are more likely to make mistakes, leading to rework, delays, and a decrease in overall project quality. A study by the US government found that while overtime can temporarily increase productivity, it begins to decline after the second week and drops off significantly after six weeks due to fatigue.

As leaders and employers, it’s our responsibility to recognize the limits of our workers and create environments that promote both productivity and well-being. If you love your work, you must also love the supportive elements that make it possible—breaks, reasonable work hours, and conditions that promote safety and health.

Conclusion: Prioritize Balance and Well-Being

For those entering the construction industry, understanding the typical work hours and the factors that influence them is crucial. For employers, it’s imperative to maintain a balance that respects the well-being of your crew. In the long run, ensuring that your workers are well-rested and healthy will lead to better outcomes for both your projects and your team’s lives.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

 

On we go!

How Long Does It Take To Become A Construction Worker?

Posted on by Danny Jiménez⁩

In this blog, I’m going to walk you through the steps you need to take, how long it typically takes, and tips on how to improve your career in construction. Becoming a construction worker is an incredible opportunity, and I highly recommend it. I often get asked, “How do I get into construction? How do I find work? How do I land a good position?”

I firmly believe that becoming a construction worker and eventually a lead person or foreman is a fantastic way to progress in the industry. Construction companies are always on the lookout for confident individuals they can promote.

How I Got Started in Construction

Let me share a bit about my journey. At the age of 13 and a half, I—illegally—falsified a work permit to join a tilt-up company. I started by cleaning finishing tools and doing minor tasks like cleaning the truck. Over time, I learned how to be a finisher, a form setter, and an equipment operator, all while still in high school. Eventually, I secured a job at Hensel Phelps as a cement mason in the unions in Southern California.

I excelled in my role and was noticed, which led to different opportunities, including becoming a Rodman on the field engineer crew. From there, I moved up to a full-blown field engineer and eventually into construction management. I could have continued with that small company and advanced as far as I wanted, whether becoming a journeyman cement mason in the union, a lead person, or even a foreman. It was my entry into the construction industry, and as long as I worked hard and learned, it worked out for me. I believe it can work out for anyone.

How Long Entry-Level Positions Take

Starting in an entry-level position—whether as a laborer, apprentice, or someone entirely new to the field—will take some time to get accustomed to. You’ll need basic training, familiarization with safety requirements, and orientation. This entry-level phase typically lasts a few months, during which you’ll learn the basics hands-on from other workers.

How Long Vocational Training Takes

Vocational training is an option, but not a requirement. It usually takes anywhere from 6 months to a year. This type of training involves attending a trade school or technical college where you gain hands-on and classroom experience specific to your trade. Most vocational training programs offer certification at the end, which can significantly accelerate your career by shaving off months or even years from the time it takes to master your trade.

How Long Apprenticeships Take

I’m a huge fan of apprenticeships. Whether part-time before you start full-time or as a full-time commitment, apprenticeships are invaluable. An apprenticeship typically lasts 2 to 4 years and involves learning from a mentor, mastering your skills, and gradually becoming proficient. By the time you complete your apprenticeship, you’ll essentially be a journeyman—a highly skilled professional in your trade.

What to Consider About Getting a Construction Management Degree

There’s also the option of pursuing a construction management degree. However, it’s more common for people with these degrees to go directly into management roles rather than becoming field workers. I believe it would be incredibly beneficial for everyone in the construction industry—whether architects, engineers, or owners—to spend time working in the field, gaining hands-on experience in a trade. This experience would provide a fundamental understanding of the craft and a deeper connection to the industry.

If you choose this path, you can pursue an associate’s or bachelor’s degree in construction management, which typically takes 1 to 4 years. This route is less common for those who wish to stay in hands-on roles, but it’s a viable option.

How to Further Your Career in Construction

As you advance in your career, consider earning certifications, such as OSHA 10 or OSHA 30 training in the United States. These certifications are manageable within the time constraints of a busy work schedule and can significantly accelerate your career. If you’re a worker, lead person, or foreman looking to move into construction management, show interest by learning the technology, using computers, and completing certification programs. This initiative will take you far.

My Opinion on the Timeline for Building a Career in Construction

Now, let me give you my personal opinion. If you’re starting at an entry-level position, I believe it will take you about 3 to 6 months to get acclimated. From 6 months to about 1.5 to 2 years, you’ll enter the proficiency stage, where you’ll become highly skilled in your trade. It can take up to 4 or 5 years to reach full proficiency, depending on your role and dedication.

During this time, focus on developing your skills, leading people if that’s your goal, and honing your communication abilities. Prepare for each task, execute it, and then reflect on it. This cycle of preparation, action, and reflection will set you up for success.

How to Be Successful in Construction

Whether you want to progress to any position or remain in your current role, strive to be the best worker you can be. That means being clean, safe, organized, proficient, and a good team player. Mentor others, teach your skills, and continuously improve every aspect of your work. Take care of your body, stretch, and maintain your health to create a sustainable work environment.

My father was a ready-mix driver, and I’m a business owner. There’s nothing better or worse about either of us, but he was, in my opinion, the best ready-mix driver in the world. His truck was always clean, he was always on time, and he was always organized. No matter where you go in your career, do it with excellence.

I hope this timeline has helped you understand what to expect when entering and advancing in the construction industry. If you’re considering a career in construction, please keep an open mind—there’s so much potential, and we need you!

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

 

On we go!

How Long After Closing Can You Move into New Construction?

Posted on by Danny Jiménez⁩

In this blog, we’ll dive into the timeline for moving into a newly constructed home after closing. Whether you’re eager to settle in or curious about the factors that might delay your move-in, we’ve got you covered with insights on what to expect and how to streamline the process.

What Is the Closing Process?

Closing is the final step in the home-buying process. During closing, all outstanding fees are paid, escrow funds are cleared, and the buyer and seller sign the necessary documents to transfer ownership. Typically, you can move in immediately after closing, but several factors might influence this timeline.

How Does an Immediate Move-In Work?

An immediate move-in happens when the closing process is complete, all paperwork is signed, money has been transferred, and construction is finalized with no outstanding items on the punch list. If there are no pending permits or issues with the AHJ (Authority Having Jurisdiction), you’ll receive the keys and can move in right away. However, this ideal scenario doesn’t always align with reality. Let’s explore why.

The Purpose of a Final Walkthrough

A final walkthrough is conducted to ensure that everything agreed upon between the buyer, seller, and contractor has been completed. If there are any items that need correction, this could extend the closing process and delay your move-in date.

What Happens During the Final Inspection?

Before you can move in, the building must pass a final inspection, confirming that all permit and life safety requirements are met, and everything is up to code. Delays in obtaining permits, making last-minute changes, or waiting on final sign-offs can affect your move-in schedule.

How the Punch List Might Delay the Closing Process

Punch list items, such as touch-up paint or minor repairs, need to be addressed before the building is officially signed off. Sometimes, the city or AHJ might approve the building from a code compliance and life safety perspective, but the buyer might still require aesthetic changes. The extent of these punch list items could delay your move-in and closing process.

Important Reminder Before Demobilizing Contractors

Ensure that all punch list items are completed before the contractor demobilizes. If you wait until after demobilization, you could be stuck waiting for weeks, delaying your move-in, affecting movers, and disrupting your entire moving process. It’s crucial to address these items as soon as possible.

What to Understand About Utility Connections

You can’t move into your new home without utilities such as gas, power, water, and communications. While transferring existing services is usually quick, new hookups can take longer. It’s important to ensure that your new home is fully commissioned and operational with all necessary services before moving in.

How to Prepare for Moving In

Scheduling movers and coordinating the initiation of services requires careful planning. It’s wise to build in a buffer between your closing date and move-in date to account for any unforeseen delays. If you anticipate moving in on the 13th but face delays with punch list items or service setups, consider scheduling your move-in for a later date, such as the 16th or 18th, to avoid last-minute complications.

Usual Time Frames for the Closing & Move-In Process

Here are some typical timelines you can expect:

  • Same Day or Next Day: This is the ideal scenario when there are no issues with closing or final inspections.
  • A Few Days or a Week: Minor delays due to final inspections, punch list items, or utility setups can extend the process by a few days or up to a week.
  • A Week or Two: In cases with more complex issues, such as holidays, vacations, or construction delays, your move-in could be pushed back by a week or two.

Important Reminders for the Closing & Move-In Process

Understand the components of the closing process, ask lots of questions, and develop a strategic plan that accounts for potential delays. It’s crucial to be methodical, use this blog as a guide, and be proactive throughout the entire process.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

What Is Construction Planning And Scheduling?

Posted on by Nicolas M.

In construction, it’s critical to understand the difference between planning and scheduling. While many may confuse the two, they are not the same thing. Being a true builder means mastering the art of creating a production system, not just making pretty pictures on paper. 

The Difference Between a Plan and a Schedule

At its core, a plan is a detailed proposal for achieving or doing something. A schedule, on the other hand, is the written representation of that plan—outlining the activities required, step by step, to accomplish it. But a schedule is just one component of a broader plan.

Think of a schedule as a visual representation of the plan, but remember that there are many other elements that contribute to a successful construction plan. You need written instructions, maps, zone diagrams, risk and opportunity registers, and logistics plans. If all you have is a 76-page CPM schedule that no one can read or understand, that isn’t a plan. A true plan encompasses so much more.

The Goal of a Construction Plan

The primary purpose of a plan and schedule is not just to get things done but to produce efficiently while meeting the client’s needs. A construction plan must ensure timely project completion, meet quality standards, and minimize costs. The ultimate goal is to build a production system that achieves this with the right throughput and the shortest duration, while maintaining the highest level of quality.

As General Dwight Eisenhower famously said, “Plans are worthless, but planning is everything.” This reflects a crucial truth in construction: a static plan is useless, but the act of planning is invaluable. By engaging in continuous planning, a project team learns how to execute the project and adapts as it progresses.

Why Construction Planning is Essential

There are three key reasons why construction planning is essential:

  1. Learning the Project:
    Effective planning helps the entire project team understand the scope and intricacies of the project. It forces them to dive into the details of the contract, drawings, specifications, and logistics. This understanding is vital for ensuring proper execution in the field.
  2. Getting Everyone on the Same Page:
    A well-visualized plan ensures that everyone on the team understands the project vision and goals. When everyone is on the same page, they can contribute their expertise and ingenuity to achieve the plan’s objectives. This helps avoid one of the common wastes in construction—failing to leverage the team’s collective wisdom.
  3. Getting the Plan Right:
    The planning process allows for constant refinement. Every project should go through multiple iterations of its plan to account for risks, contingencies, and adjustments. A plan frozen in time is useless—it’s the ability to update and adapt the plan that makes it effective. As the project evolves, the plan should, too.

Eight Key Elements of Every Construction Plan

To create a successful production plan, consider including the following eight key elements:

  1. Takt Plan as Your Master Schedule:
    This high-level schedule outlines the overall project strategy from start to finish.
  2. CPM Summary (If Required):
    Provide a high-level CPM summary to comply with any contract provisions.
  3. Takt Zone Maps:
    These maps visually represent how trades will progress through different zones of the project.
  4. Logistics Plans:
    Ensure that all logistics are carefully planned, considering the six key phases of logistics planning.
  5. Basis of Schedule:
    This narrative explains the context surrounding your production plan, including start and end times, overall strategies, and agreements with trade partners.
  6. Trailer Design:
    Set up a collaborative visual environment using tools like the Last Planner® System to communicate and adjust the plan with the team.
  7. Organizational Chart:
    Clearly define the roles and responsibilities of each team member, ensuring accountability.
  8. Risk and Opportunity Register:
    Track risks and opportunities throughout the project to continuously optimize the plan.

Final Thoughts for Construction Supervisors

Remember, successful construction projects don’t go wrong—they start wrong. As a construction manager, your number one skill is planning. Your job is to create production plans that ensure your team can build successfully, efficiently, and on time. Planning is a continuous process that allows for adjustments based on real-time feedback and evolving project needs.

So, as you go forward, keep in mind that while plans may be useless, planning is everything. And before you break ground, make sure you’ve planned for success.

 

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

Why Is It Important To Maintain A Clean Workplace?

Posted on by Nicolas M.

Get ready to understand cleanliness on a whole new level. Want to enjoy your work more? Looking to elevate your game when it comes to managing a project? Well, get ready to clean your mindset and elevate your productivity because we’re about to dive into why maintaining a clean workplace is critical for success. 

How a Superintendent’s Mindset Affects a Construction Project

Let’s start with a game-changing concept: whatever you have in your mind manifests on the project. This might be tough for some to hear, but it’s true. If a superintendent lives in chaos—whether it’s a messy truck, an unkempt desk, or disorganized paperwork—it will inevitably reflect on the project.

A dirty project site is a direct reflection of the superintendent’s mindset. If your project is unclean, your mindset is likely cluttered. If the project is behind schedule, the leadership is unfocused. If the site has low morale, it’s because the mindset driving it is negative. Cleanliness starts in the mind and translates into your work environment.

The Impact of Cleanliness on Project Success

It’s not enough to ask someone with a messy desk, a truck filled with trash, and a disorganized life to run a clean and organized project. If their personal surroundings are chaotic, they won’t be able to manage the complexities of a multi-million-dollar project site effectively.

The role of a superintendent is a highly professional and well-trained position, one that requires precision and discipline. And that starts with maintaining cleanliness, safety, and organization. Cleanliness isn’t just about aesthetics; it directly impacts productivity, safety, and morale.

Why Cleanliness Matters on the Project Site

Why is cleanliness such a big deal on a construction site? Because every effective management tool is visual. You can’t manage what you can’t see. In a dirty environment, it’s impossible to identify bottlenecks, safety issues, or quality concerns. Cleanliness allows you to see problems before they escalate.

There’s also a psychological impact. Studies show that environments influence our emotions and stress levels. A cluttered, dirty space raises stress, while a clean, orderly environment promotes calm and clarity. Outer order brings inner calm. In a clean space, workers can focus, problem-solve, and be more productive.

Cleanliness as a Mindset

Cleanliness is more than a task—it’s a mindset. To achieve a clean and efficient project site, you need to start with your mindset, then align your personal life with supportive habits, and finally, implement cleanliness on-site. Cleanliness is the foundation of all other effective systems.

Paul Akers, a pioneer in Lean thinking, emphasizes the importance of daily improvement. Every day, workers should focus on cleaning and organizing their areas, identifying problems, and implementing small improvements. Imagine if every crew took responsibility for their environment and improved it daily—our construction projects would rival the precision of manufacturing.

Benefits of Maintaining a Clean Project Site

Here are some of the key benefits of maintaining cleanliness on your project site:

  1. Enhanced Safety: Cleanliness reduces the risk of slips, trips, and falls—the most common incidents on construction sites. A clean site makes it easier to spot safety hazards like missing handrails or unstable structures.
  2. Improved Morale: A clean environment fosters inner peace, which elevates the morale of the entire job site. Workers can focus on their tasks rather than constantly battling clutter and disorganization.
  3. Leadership Development: Maintaining cleanliness is one of the hardest things to manage on a site. Once you master it, you’ll be able to tackle any challenge.
  4. Foundation of Lean Thinking: Cleanliness is the starting point for Lean principles. It helps you identify waste, improve processes, and drive efficiency.

On the flip side, a messy environment leads to low morale, safety incidents, and production delays. A good foreman, worker, superintendent, or project manager is always clean and organized. Cleanliness is an indicator of excellence.

Learn More With These Resources

Ready to implement cleanliness on your job site? Check out our guide on how to introduce cleanliness practices and start improving your site today. Grasp the importance of cleanliness and take your project management skills to the next level!

Cleanliness isn’t just a habit—it’s a mindset that can transform your project and lead you to success. So, let’s start with cleanliness on our jobs and elevate our performance to new heights.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

How Do You Delegate Responsibilities To Your Team?

Posted on by Nicolas M.

If you’re overwhelmed by trying to do everything yourself, you’re in the right place. Proper delegation is key to effective leadership, but it requires careful planning, clear communication, and an understanding of the tasks at hand. In this blog post, we’ll explore how to delegate effectively and what essential elements you need to teach the person you’re delegating to, so that the process goes smoothly. Let’s dive in! 

Why Delegation Is Important

Before we talk about how to delegate, let’s first understand why it’s essential. A well-known tool for prioritization is the Eisenhower Matrix, which divides tasks into four quadrants:

  1. Important and urgent – things you should do immediately.
  2. Important but not urgent – things you should plan for.
  3. Urgent but not important – things you should delegate.
  4. Neither important nor urgent – things you should not do at all.

Effective leadership means focusing on tasks that are important and urgent or important but not urgent. Anything urgent but not important should be delegated. If you consistently take on tasks that fall into this category, you’re not allowing others to grow and take responsibility.

Delegation Is Not Disrespectful—It’s Empowering

A crucial reminder when delegating tasks is that it’s not disrespectful to ask someone else to take on work. On the contrary, delegation is an opportunity for others to gain experience and develop their skills. By delegating, you’re contributing to their career progression and showing trust in their abilities.

Setting Up the Environment for Delegation

Before you start delegating tasks, you need to ensure the right structure is in place within your team. Here are a few steps to prepare:

  1. Clearly Define Roles: Ensure everyone on your team has a defined role and that expectations are transparent. For instance, you might ask your team, “What does everyone expect from me as a leader?” This can help clarify roles and create a shared understanding.
  2. Create a Scorecard for Each Role: Document the responsibilities of each role so everyone knows what’s expected of them. This clarity helps in understanding who should take on specific tasks.
  3. Provide the Right Tools: Ensure that the people you’re delegating tasks to have the tools, training, workspace, and time needed to complete their assignments effectively.
  4. Be Ready to Accept Their Best Efforts: When you delegate, be prepared to accept the efforts and ideas of your team, even if they differ from your own approach. Let them utilize their skills and creativity to get the job done.
  5. Own the Follow-Up: While your team is responsible for the effort, you are still responsible for setting clear expectations and following up to ensure the work is completed properly.

Steps to Effective Delegation

Once your environment is ready, you can start the delegation process:

  1. Use the Eisenhower Matrix: Begin by identifying tasks that you should delegate. Delegate tasks that are urgent but not important, and consider who is the best person to take them on.
  2. Find the Right Person: Assign tasks to someone who is trained, capable, has the capacity, and would benefit from the experience. Avoid overwhelming your team with too much work, and ensure they have the skills needed to complete the task.
  3. Set Clear Expectations: Provide detailed instructions for the task. Use tools like the impact filter to clarify:
    • The purpose of the assignment
    • The importance of the task
    • The ideal outcome
    • Success criteria
    • The deadline
  4. Allow Time and Space: Once you delegate a task, give your team the time and space to complete it without micromanaging. Let them iterate their work frequently and check in to ensure they are on the right track.
  5. Offer Assistance: Check in with the person you delegated the task to, not to control the process but to offer support. Make it clear that you’re there to help if needed but trust their ability to get the job done.
  6. Accept and Praise Efforts: When the task is completed, accept their best efforts, and offer praise for their work. If the task wasn’t done to your satisfaction, use it as a learning opportunity for both of you. Take ownership of any unclear instructions and provide feedback for improvement.

Conclusion

Delegation is a vital skill that allows you to focus on the tasks that matter most while helping your team grow. Remember, you don’t have to do everything yourself. Effective delegation creates a stronger, more capable team. Implement these strategies, and you’ll see the benefits of shared responsibility.

You win as a team!

 

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

What Is A Change Order In Project Management?

Posted on by Nicolas M.

In this blog post, I’m going to share with you the 10 commandments of change orders and how to keep them from derailing your team. You’ll find these principles invaluable, so let’s dive right in. 

What Is a Change Order?

A change order is a document used to alter the original agreement. It details changes in scope, cost, and schedule. Often, the construction contract will dictate the change order process, which can arise from design changes, unforeseen conditions, or any reason to add or adjust the scope of work. It’s crucial not to proceed with work until you have financial approval. Always open a draft change order in your project management system to stay organized.

Commandment #1: Know Thy Contract

Success with change orders begins with understanding the contract. Know the change order process and the rules that govern it.

Commandment #2: Do Not Give Away Leverage

The owner wants the project, including any changes, completed. You just want to be compensated for the work. Don’t give away your leverage by doing the work without having financial approval in place.

Commandment #3: Know the Point of Release

Never, under any circumstances, perform change order work without a signed and authorized change order. Know the exact point where you can proceed with the work and receive payment.

Commandment #4: Ask for What You Need

When pricing a change order, be specific. If there’s demolition, reinstallation, additional hours, or any associated cost—price it in. Do not assume you can add more later; ask for what you need from the start.

Commandment #5: Time Is Money

Don’t just focus on the financial aspect—ensure you’ve accounted for time. Get the time extension you need, following the contract’s rules.

Commandment #6: Surprise Not the Owner

Never assume the owner knows about delays and disruptions. They need information to manage budgets and schedules. Keeping them informed helps with getting fair compensation.

Commandment #7: Be Persistent

Persistence yields results. If something needs to be resolved, stay on it until it’s done.

Commandment #8: Know Your Bargaining Power

You have just as much bargaining power as the owner because they need you to complete the work. Don’t give away your leverage.

Commandment #9: The Job Isn’t Done Until the Money Is Collected

Unsuccessful managers make excuses, but successful ones ensure profitability. The job isn’t complete until you get paid for the work you’ve done.

Commandment #10: Make It Lawyer-Proof

Ensure all documentation is in the correct format and can stand up in court if needed. Protect your right to compensation by following the proper legal guidelines.

The Reality of Change Orders

There’s a common perception that change orders aren’t great for profitability. The administrative burden can be immense, and many trade partners may be doing you a favor by agreeing to them. Whenever possible, reduce the number of change orders, as they can create significant variation in a project.

How to Prevent Change Orders from Derailing Your Project

Change orders can bring chaos, but if managed well, they don’t have to derail your project. Here’s a foolproof method to keep them in check:

  1. Clearly Identify Impacts: As soon as a delay or change occurs, document it in your meeting minutes, daily reports, and legal schedule. Make sure to keep the main part of your workforce moving forward. Change orders should not disrupt your primary work.
  2. Allocate Specific Labor: If your team doesn’t have the capacity to manage change order documentation and approvals, hire additional resources. Keep your main team focused on the original contract work, and handle change orders separately.
  3. Prioritize the Contract: Always focus on fulfilling your contractual obligations first. Change orders should be secondary in priority to ensure your project team stays on track and avoids distraction.

A Real-World Example

John Kaufman, a General Superintendent, once shared a story on our podcast about recovering a project overwhelmed with change orders. By separating the management and labor for the change orders from the main workforce, the project was successfully delivered. The key was maintaining focus and morale while addressing change orders in a systematic way.

Final Thoughts

The only time change orders derail a project is when they create unmitigated chaos and variation. By following the 10 commandments and keeping your eye on the ball, you’ll avoid those pitfalls.

If you’re ready to master change orders and keep your projects on track, I’ve linked a beautifully formatted guide below that outlines these 10 commandments. Use it to safeguard your project, and let’s continue on the path to success!

On we go!

 

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!