Lean Built

Author: Nicolas M.

What Is The Critical Path Method?

Posted on by Nicolas M.

You’ve probably heard about the critical path method (CPM) in construction, but what exactly is it? And why do I, Jason, sometimes get after it? Should you be using it, and what should you know about it from a realistic data standpoint? We’re going to cover that right now. 

What Is the Critical Path Method in Construction?

The Critical Path Method (CPM) is a technique used to identify the tasks necessary for project completion and to determine your schedule and flexibilities. In project management, the critical path is the longest sequence of activities that must be finished on time for the overall project to be completed on schedule.

How to Create a CPM Schedule

Here’s a step-by-step guide to building a CPM schedule:

1. Specify Each Activity

First, name each activity properly using verbs and nouns. Ensure you have the right duration for each task, confirmed with trade partners and from historical data and production rates. This step involves inputting all activities into your scheduling software.

2. Identify Activity Dependencies

Next, identify the dependencies between activities. This creates your activity sequence. In your software, or by hand, you’ll draw the logic ties (e.g., start-to-start, finish-to-start, start-to-finish) to link activities in the proper sequence.

3. Draw the Network Diagram

Link all activities through their logic ties to create a network diagram. If you’re using software, this is usually presented in a Gantt format or as a precedence diagram, making it easier to see dependencies.

4. Estimate Completion Time

Estimate the completion time for your entire network or schedule. Ensure the durations fit within the overall project timeline.

5. Identify the Critical Path

Using an algorithm, your software will identify the longest path of activities, considering all logic ties and durations. This longest path becomes your critical path, and it’s crucial because any delays here will delay the entire project. Other paths will have float (project float and free float), indicating how much they can shift before becoming critical.

6. Update the Diagram

Regularly update your schedule to track progress, identify problems, and create recovery schedules. Monitoring the critical path and the success of your project is key.

The Purpose of the Critical Path Method

CPM is designed to create an overall network of activities with a critical path to identify start and end milestones and to confirm that these milestones can be met within the schedule. However, there are practical challenges to using CPM effectively.

Common Problems with the Critical Path Method

1. Complexity

CPM schedules can be complex, giving a false sense of security. Initial schedules are rarely correct, and the project team must see and correct the plan.

2. Accessibility

These schedules are often detailed and lengthy, making them hard to read and understand. Trade partners, workers, and foremen may not engage with them, leading to a disconnect.

3. Flow Issues

CPM schedules can disrupt the essential trade flow, stacking trades on top of each other, which is impractical and leads to incorrect critical paths and durations.

4. Difficulty in Updating

Updating a CPM schedule can be cumbersome due to the number of activities and logic ties, often leading to outdated schedules that don’t reflect the field’s reality.

5. Potential for Abuse by Owners

Owners may misuse CPM schedules to deny claims and push contractors, causing a chain reaction of stress and inefficiency throughout the project team.

Important Reminders When Using the Critical Path Method

If you must use CPM, here are some crucial points:

  • Ensure proper trade flow and phase planning.
  • Include buffers to account for inevitable delays.
  • Make sure the entire team understands the plan, which is challenging with traditional CPM.

For a more effective approach, consider alternative scheduling methods like the Takt Production System, Last Planner, and Scrum. These methods can help you meet contract requirements while maintaining project efficiency.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

What Are The Duties And Responsibilities Of Construction Workers?

Posted on by Nicolas M.

Congratulations on choosing a career as a construction worker! It’s a fantastic path with many opportunities. But what do you do now? How do you excel in your role and set yourself up for success from the start? Stay with us as we break down the essential steps and tips for thriving in this profession. 

Step 1: Importance of Paying Attention to Your Orientation

The first thing you’ll encounter is an orientation, whether you’re in a shop or on a project site. Pay close attention during this time. Understand the standards, rules, and expectations laid out. Agree to follow them and make a commitment to adhere to these guidelines as you begin your work.

Step 2: Bringing Your Expertise to the Job

Your expertise is invaluable. Never do something just because you were told, especially if it seems wrong. Uphold moral, ethical, and safety standards. You’re a skilled craftsperson with a vast set of skills and experiences. Bring this knowledge to the table, speak up, and share your opinions. Your input is crucial.

Step 3: Importance of Maintaining Respect in the Workplace

Respect is a two-way street. Ensure your work environment has good facilities, like clean bathrooms and a nice lunch area. If it’s not a respectful and safe environment, don’t hesitate to leave. Conversely, treat a good work environment with the respect it deserves. Don’t damage property or create messes. Respecting your workspace means respecting your fellow workers.

Step 4: Having Proper Resources & Training

Ensure you have the right training and equipment for your job. Never perform tasks without the necessary tools and knowledge. It’s not about working slowly but about working safely and effectively. Demand the right resources to do your job well and don’t compromise on safety or quality.

Step 5: Maintaining Safety in the Workplace

Always know the safety expectations before starting any task. Understand the risks and have a plan to mitigate them. Your health and safety are paramount. You have one body, and you need to get home safely every day.

Step 6: Knowing Quality Expectations

We’re in the customer service business. Understand the quality expectations before beginning your work. It’s like being in a restaurant; you need to know what the customer wants. Deliver what is asked for with precision and care.

Step 7: Maintaining the 5S in Your Area

Adopt the 5S methodology: Sort, Straighten, Sweep or Shine, Standardize, and Sustain. Keep your environment clean, organized, and safe. An organized workspace reflects your professionalism and enhances your productivity and safety.

Other Important Reminders for Construction Workers

  1. Be Honest and Ethical: Always adhere to company standards and do the right thing.
  2. Show Up on Time: Punctuality is a sign of reliability and respect.
  3. Stay Sober and Professional: Never come to work intoxicated or engage in harassment or discrimination.
  4. Be an Ideal Team Player: Be humble, hungry, and smart. Collaborate well with your team, work hard, and maintain good interpersonal skills.

How to Be an Ideal Team Player

An ideal team player is:

  • Humble: Ready to take on any task honestly and ethically.
  • Hungry: Eager to work hard and progress.
  • Smart: Good with people and fits well into the team dynamic.

Importance of Always Planning Your Work

Never start a task without a plan. Think about the steps, necessary tools, and how to execute safely. Proper planning ensures efficiency and safety.

How to Build Your Work Right

Quality matters. Do it right the first time. Avoid rushing and ensure your work is completed with high standards.

How to Finish as You Go

Complete tasks thoroughly before moving on. Inspect your work, clean up, and ensure everything is in order. This approach leads to higher productivity and fewer errors.

By following these steps, you’ll set yourself up for success in your construction career. You’ll be well on your way to higher levels of leadership and better earnings. Remember, it’s about forming the right disciplines and being remarkable in your role.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

The Role of a Project Manager in Construction Planning

Posted on by Nicolas M.

In this blog, we’ll explore the specific steps a project manager takes when approaching planning on a construction project. While I’ve discussed the details of the planning process in previous posts, this blog will focus on your role as a project manager. With so many responsibilities, it’s crucial to know where to zoom in and how to balance duties between you, the superintendent, and other stakeholders. Let’s dive in. 

  1. Overseeing Project Scope Definition

As a project manager, you must ensure you thoroughly understand the project scope, the owner’s expectations, and the conditions of satisfaction. During the pre-construction phase, your role involves:

  • Creating a proposal and interview plan.
  • Setting up a macro-level Takt plan and overall project strategy during the concept and schematic design phase.
  • Conducting real-time budgeting, constructability reviews, and scheduling during design development.
  • Ensuring all deliverables are vetted and finalizing the Prime agreement before the notice to proceed (NTP).

Your primary responsibility throughout these phases is to ensure the team captures the complete project scope.

  1. Brokering Project Resources

You’ll broker the necessary resources to put together the project plan at various stages:

  • Using VDC resources and general superintendent perspectives during the proposal phase.
  • Involving builders, superintendents, assistant supers, general foremen, and early design assist trade partners during design development.

Ensure all planning documents, such as the Takt plan, logistics plan, zone maps, and risk and opportunity register, are developed to provide real-time information.

  1. Reviewing General Conditions and Requirements

You must align the general conditions and requirements with the overall project duration and strategy. This involves:

  • Reflecting the overall duration in general conditions and requirements.
  • Incorporating special needs and budget considerations into the project scope and pricing.
  1. Anchoring Development Plans to Other Projects and Mitigating Risks

As the team develops the production plan, you’ll anchor it to other projects and help identify and mitigate risks. This involves:

  • Conducting reviews and iterations to identify and abate risks.
  • Curating experiences and facilitating feedback to refine the plan.
  1. Aligning the Supply Chains

Throughout the project planning phase, you’ll align supply chains and procurement with the overall plan. This involves:

  • Working backward from phase start dates to determine buffer times, delivery times, fabrication times, and overall lead times.
  • Managing submittal and buyout timelines to ensure timely procurement.
  1. Managing Project Resources

As a project manager, you’ll continuously broker resources throughout the project. This includes:

  • Procuring VDC and marketing help during the concept and schematic design phase.
  • Conducting conceptual estimates and comparing initial plans with other projects.
  • Ensuring the team has the necessary software, trade partners, services, third-party reviews, and other resources.
  1. Overseeing Quality Planning

Quality planning ensures the project meets the owner’s requirements. Examples include:

  • Allocating time for high-quality installations, such as exposed concrete columns with type III cement.
  • Considering specific forming systems and plywood types for exposed concrete edges.
  1. Ensuring Plans Are Visually Formatted

Ensure that all plans are visually formatted and accessible on screens or walls. This helps stakeholders understand and engage with the planning process.

  1. Keeping Stakeholders Informed

Keep stakeholders informed and ensure the plan is in a format they understand. Regular briefings and visual formats help maintain clear communication.

  1. Securing Necessary Permissions and Approvals

Ensure all necessary permissions and approvals are in place. This includes:

  • Obtaining permits and financial approvals.
  • Ensuring the work can flow properly without delays.

These ten items may seem extensive, but they are crucial for effective project management. Implement these steps during the pre-construction phase to ensure a smooth planning process.

I hope this blog helps you understand where to focus in the planning process. If you found this content valuable, please like and subscribe, and share this blog to help others.

 

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

How Construction Project Managers work with Their Clients

Posted on by Nicolas M.

I once heard a quote that said, “Superintendents see the future, and project managers read the owner’s mind.” I love this sentiment, and in this blog, we’re going to discuss how you can develop a strong relationship with your primary interface: the client. We’ll cover the most important things to focus on, the mindset you should have, and how to avoid common pitfalls. Let’s dive in with 10 key considerations that will help you avoid these pitfalls and change your paradigm. 

My Experience Working with A Remarkable Project Manager

Let me tell you a story that reflects the importance of understanding a client’s perspective. I once worked with a university in Tucson, and the project manager from their construction group was absolutely fantastic—one of the best I’ve ever worked with. She was very particular about every detail, from the color of the screen on the fence to the paperwork’s precision. Initially, I felt overwhelmed and victimized by these demands, constantly complaining behind closed doors.

One day, the director of construction sat me down and said, “Jason, we need you to see things like we see them. Take on our perspective, care about what we care about, and understand our struggles.” This conversation was a turning point for me. I realized I was an extension of their team, and I had to change my paradigm. Instead of feeling annoyed and victimized, I began to think about why they made certain requests and how I could support them as part of their team.

How To Find the Right Perspective As A Project Manager

It’s crucial to shift your mindset from feeling victimized to understanding and supporting your client. Even if their requests seem illogical, consider why they are asking and what they care about. This approach helps you avoid conflict and fosters a collaborative environment.

Tips for Developing Client Relationships

Here are some tips to help you develop a strong relationship with your clients:

  1. Importance Of Having Clear Communication
  • Use text messages, phone calls, clear pictures, and emails.
  • Provide regular updates, such as weekly newsletters.
  • Inform the client of any problems in real-time.
  1. Importance Of Establishing Trust & Building Relationships
  • Trust doesn’t happen magically; it requires effort.
  • Organize team-building activities, such as pre-flight kickoff meetings.
  • Continuously check in on set goals to maintain trust.
  1. Importance Of Understanding the Client’s Vision & Requirements
  • Know the client’s conditions of satisfaction and project goals.
  • Identify and prioritize the client’s top concerns, also known as the owner’s top 10.
  • Regularly review and display these priorities to ensure alignment.
  1. Importance Of Flexibility & Adaptability
  • Be nimble and adaptable to the client’s changing needs.
  • Collaborate on finding practical solutions to their requests.
  1. Importance Of Quality Assurance & Quality Control
  • Deliver a high-quality product to win over the client.
  • Follow stringent quality assurance and control processes.
  1. Importance Of Proper Budget & Schedule Management
  • Keep budgets and schedules up to date.
  • Present these documents in an understandable format, highlighting key points.
  1. Importance Of Proper Risk Management
  • Proactively identify and manage project risks.
  • Keep the client informed about risk mitigation strategies.
  1. Importance Of Client Involvement
  • Include clients in decision-making processes.
  • Ensure they feel involved and valued to avoid contention.
  1. Importance Of Healthy Conflict Resolution
  • Address conflicts professionally and constructively.
  • Focus on finding win-win solutions to maintain a positive relationship.
  1. Importance Of Post Project Assistance
  • Provide thorough support during the move-in phase.
  • Maintain a helpful presence even after project completion.

 

Ultimately, what’s important is to understand and connect with your clients. Just as you engage with this blog, knowing how to connect with your clients is crucial for success.

I hope this blog helps you develop strong relationships with your clients and enhances your project management skills.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

What should construction Project Managers be Reporting?

Posted on by Nicolas M.

Welcome to another insightful blog post, where we delve into the crucial elements that construction project managers should be reporting on. Keeping your job site under control, satisfying stakeholders, and providing proper updates are essential for project success. So, what should you be focusing on? Let’s dive in. 

The Era of Administration and Wasteful Documents

We’ve all experienced the overwhelming burden of excessive documentation in the construction industry. This era of administration creates a lot of waste, not just in paper but in time and resources. The aim here is to help you eliminate unnecessary reports and focus on what truly matters.

  1. Team Health: How to Track Your Team Health

Tracking your team’s health is pivotal. Katie and I are currently writing a book, “Elevating Construction First Planners,” where we emphasize the importance of team health. Here’s a simple method:

  • Define criteria for team health (balance, coverage, fun events, connections).
  • Use tools like Excel to create a survey for your team.
  • Aggregate and analyze the scores, and address areas scoring below 80%.

For instance, if your team feels overburdened with RFIs and change orders, take actionable steps to alleviate these pressures. Regularly track and discuss team health during your meetings.

  1. Production Plan: How to Track Your Production Plan

A well-maintained production plan is the backbone of your project’s success. Here’s what to focus on:

  • Buffers: Ensure you’re not more than halfway through your buffers halfway through the project.
  • Handoffs: Track the percentage of successful trade handoffs.
  • Roadblocks: Keep a roadblock tracker and work daily to remove obstacles.
  • Risks: Monitor anticipated risks and address them weekly.
  1. Supply Chain Management: How to Track Your Supply Chain Management

Efficient supply chain management is critical. Here’s how to track it:

  • Ensure design completion ahead of the production plan.
  • Release trade partners promptly to procure necessary materials.
  • Track procurement steps from release to arrival on the job site.
  • Verify deliveries for timely and accurate receipt.
  1. Deliveries: How to Track Your Deliveries

Monitor the delivery process to ensure materials arrive on time and are inspected and ready for use. This minimizes delays and ensures smooth workflow.

  1. Job Site Conditions: How to Track Your Project Site Conditions

Maintain a clean, safe, and organized job site. During OAC meetings, prepare a slide deck with pictures showcasing cleanliness, safety, and progress. This not only keeps the team motivated but also demonstrates your commitment to excellence to stakeholders.

  1. Training for Your Team: How to Track Training for Your Team

Regular training is vital for team competency. Track:

  • Daily, monthly, and quarterly training sessions.
  • Yearly big training events.
  • Certifications and boot camps attendance.

Ensuring your team is well-trained will significantly impact your project’s success. These key areas of reporting and tracking will make a significant difference in your project management effectiveness.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

What Is the Biggest Delay in Construction?

Posted on by Nicolas M.

In this blog, I’m going to talk about one of the biggest delays that you all probably experience: the delay of not having materials on time. I will discuss the truth about what’s going on with material procurement, the delays, and ways to properly manage it. The content you’re about to read is something you’ve likely never heard before, so stay with us! 

What Is Systems Thinking?

Before diving into the details, I want to introduce a book called “The Fifth Discipline” by Peter Senge. The author talks about systems thinking, which posits that individual components, thoughts, ideas, processes, changes, and solutions are not the ultimate answer. Instead, everything in life is a complex system.

What Causes Delays & Overproduction in the Supply Chain

There’s an example in the book where Senge talks about a beer game to illustrate the impact of variation. In the game, suppliers and retailers deal with a popular beer. Initially, everyone orders a reasonable amount, but as demand spikes, they start over-ordering. Suppliers can’t meet the sudden surge in orders, leading to backlogs and eventually overproduction once the capacity catches up. By the time the suppliers fulfill the excessive orders, demand has already dropped, leading to wasted inventory.

This scenario reflects real-world supply chain issues, such as those exacerbated by the reactions to the COVID-19 pandemic. The panic ordering caused similar disruptions in the construction supply chains.

How Our Reaction Affects the Supply Chain

Our reactions to crises can significantly impact supply chains. Panic ordering during COVID-19 mirrored the beer game scenario, causing instability and delays. To work collaboratively in a system where many contractors use the same suppliers, stability and appropriately sized orders are crucial.

Important Mindset to Have to Avoid Delays in the Supply Chain

From a mindset standpoint, it’s essential to maintain stability and place appropriate, right-sized orders in a timely manner. This involves proper submittals and responsible ordering practices. Vendors are already aware of the common issues in the industry, such as premature ordering and over-ordering, leading to longer lead times and higher costs.

How to Minimize Waste & Simplify the Material Procurement Process

Most suggestions here are inspired by the book “Built to Fail” by Todd Zabel. Here are some actionable tips:

  1. Reduce Unnecessary Paperwork and Bureaucracy: Streamline the process from design to material order, ensuring accuracy and minimal waste.
  2. Value Stream Management: Visualize the flow of materials and information to identify value-added and non-value-added steps. Eliminate unnecessary steps and streamline necessary but non-value-added activities like transportation.

Benefits of Creating Strategic Partnerships with Vendors

Form strategic partnerships with vendors to reduce lead times and improve cycle times. Consistency and strong relationships can support project success and mitigate delays.

Important Concepts to Understand in Construction

Understanding the difference between lead time and cycle time is crucial. The lead time is the overall duration to get a product, while the cycle time is the actual production time, which may be much shorter. Identifying the reasons for delays—whether due to market instability or production backlogs—helps solve the root problems.

Important Reminders to Avoid Material Procurement Delays

Most material procurement delays result from not starting early enough, not managing consistently, and not delving into the details. To recover from such delays, start early, identify the value stream, manage lead times, and continuously monitor the process.

Remember, balancing inventory is key: neither too much nor too little. Right-size by managing early, understanding the value stream, and continually assessing lead times.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

Five Ways to Make Daily Reports Better

Posted on by Nicolas M.

In this blog, I’m going to talk to you about the different important parts of a daily report and five key things that will really help you make it a consistent habit that you can implement. So, what are the most important parts? How can we make it not such a tedious, boring task? How can we turn all of that into a habit? Another thing that we’re going to discuss in this blog is why just saying, “Hey, get it done” will never work. 

Before we dive into the eleven key components of a daily report and the five key things that you can do to make daily reports better, I do want to mention that most of the time, the situation is this: you’ve got to do daily reports. Someone tells you that you need to do it, they harp on you and remind you, and it’s this push scenario. It feels like, “Oh my gosh, there’s all this paperwork. I’m not an author. I don’t want to write a book every day or a chapter of a book every day. I don’t have time. There’s duplicate work. There’s waste. I have to transcribe it into this other platform. I don’t know how to use the platform.” This environment will not work unless we streamline the flow of how we do it. You can’t just tell people, “Do daily reports. Do them, do them, do them,” and keep pushing. It’s not going to get it done because human nature is at play here.

So, let’s talk first about what a good daily report includes, and then second, what are the key things that we can do to beat human nature and get them done.

How to Do Daily Reports at a Consistent Time

Consistent timing is key for doing your daily reports. I love this concept. I always talk about the three habits of a builder: studying your drawings for 15 to 30 minutes every day, being in your schedule for 15 to 30 minutes in the short term to look ahead and make work ready, and doing your reflection walks. I love the concept of doing the daily reports on the reflection walk while also taking other pictures. The best practice I’ve ever seen is using an app like NoteVault, where you can take pictures, use voice-to-text for any data, and it automatically transfers all of the pertinent information. It becomes a habit. Consistent timing is crucial.

Benefits of Having a Standardized Format

Having a standardized format is essential. Your brain will take your typical habits and put them into a habit loop, pulling them from your active processing into your subconscious, making them habitual. Your brain can more easily do this if you have standard formats. This way, you get the best information consistently.

How to Write Detailed Content in Daily Reports

Detailed content is important, but more words do not mean detailed content. That’s why using NoteVault and taking pictures is beneficial. A picture is worth a thousand words, and it really matters what we noted. We were able to take more pictures in a more addictive manner, capturing more content without needing more words. The descriptions are brief but on point.

How to Capture the Weather Conditions for Daily Reports

Capturing weather conditions is crucial. In a daily report software like NoteVault, you can attach these applications to a local weather station, which typically logs the date, time, and complete weather and atmospheric conditions for your daily report. This is important for documenting any weather-related project impacts, such as rain or snow days.

Benefits of Including Photos and Visuals in Daily Reports

Photos and visuals are crucial. If you ever need to present your case in court, to your owner, or in a meeting, having pictures and videos is the best option. They can help with communication, providing evidence, and supporting your claims.

Other Important Details to Include in Daily Reports

  • Site Issues: Document any issues on site clearly.
  • Correspondence with Trade Partners: Ensure your daily reports correspond with your trade partners’ reports, providing the full story.
  • Productivity Metrics: Include metrics for completed work, labor counts, and other relevant productivity data.
  • Signatures and Approvals: Ensure your reports are signed and verified.
  • Accessibility and Storage: Make sure your reports are stored properly and accessible.

The Five Key Things to Make Daily Reports Better

  1. Align the Habit: Pair your daily reports with an existing habit that you have intrinsic motivation to do.
  2. Make it Natural: Use methods that are natural for foremen and superintendents. If they prefer working with their phone or iPad, incorporate these tools.
  3. Use Software: Especially software that allows for pictures and voice-to-text, making the process real-time and fast.
  4. Eliminate Waste: Remove unnecessary steps and focus on real data. Streamline the process to make it useful and addictive.
  5. Make it a Habit: Set an example and help others normalize the process until it becomes muscle memory.

Additional Tips to Make Daily Reports a Habit

Tie the process to reflection walks and follow a pattern for reviewing and completing reports. Make it a consistent part of your routine, just like subscribing to this blog for regular updates.

I hope you’re able to turn this tedious task into a natural, efficient habit. Daily reports are crucial from a legal standpoint and a contract requirement.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

How Construction Foremen Keep Projects Running Smoothly

Posted on by Nicolas M.

Welcome to our latest blog post! Today, we’re diving into the crucial role of construction foremen and the importance of work packages in keeping construction projects running efficiently. If you want to understand what a work package needs, how to plan successfully, and how work packages interact in a seamless process flow, this blog is for you. Stay with us as we explore these concepts in depth. 

Understanding Work Packages

Let’s start with how to identify your zones in a project. On a construction site, different areas such as rooms, sections, or pieces of work are divided into what’s called a standard space unit. This is the smallest divisible unit in the project, which helps to build your work package. A work package will have a zone and a time duration.

It’s essential to know both your smallest divisible unit and your standard time unit. In construction, the standard time unit is typically a day. This unit provides the aggregate base information needed to plug into the calculator and determine your zoning for the project.

How to Create a Takt Wagon Based on Zones

Once you have identified your zones, you can create what’s called a takt wagon. This determines how much work can be completed in a zone within a specific takt time, which provides a rhythm for the work. For example, if the overall takt time is three days and framing takes two and a half days, you have some buffer time to absorb any variations or productivity losses.

It’s crucial to have enough buffer to avoid pushing and rushing workers but not so much that workers are standing around. This balance is key to effective work packaging.

Creating Phases in Your Projects

Once you have your wagons, you can create a phase, the basis of all construction scheduling. A phase includes multiple zones and ensures that each level of planning is aligned. Important factors in a phase include the density of work and the direction of flow from zone to zone.

Important Factors in a Zone and a Takt Wagon

Within a zone, you need to ensure that the crews can fit within the takt time and that the work is packaged and leveled appropriately. This involves planning the crew’s activities, identifying necessary buffer times, and ensuring smooth flow from zone to zone.

Key Responsibilities in a Construction Project

Successful construction projects require collaboration between general contractors and trade partners. Trade partners must bring the right people, tools, equipment, and expertise. General contractors must provide materials, space, permissions, culture, respect, information, and layout.

Collaboration with other trades is crucial to ensure that each trade partner can complete their work in an open, organized, and well-prepared environment.

Achieving Flow and Efficiency in Construction Projects

The central focus of all construction activities is the crew working within the work package. Project management systems must ensure that the crew has the right team, plan, resources, culture, and training, all aligned with a takt time and visual systems.

Every aspect of construction should create flow toward the work package, ensuring that information, materials, and tools are delivered in a manner that supports the crew’s work.

Preparing the Work Package for a Zone

When preparing a work package for a zone, ensure that information is packaged into lift drawings or shop drawings, materials are kitted or prefabricated, and tools and equipment are ready on time. This approach ensures that workers can start immediately and work efficiently.

Conclusion

To achieve optimal efficiency in construction projects, we must design production systems that support the foremen and their crews. This involves careful planning, collaboration, and a focus on creating a smooth workflow.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

What Is Higher Than A Superintendent In Construction?

Posted on by Nicolas M.

I get asked this a lot when I go around and do consulting and visits and training. So I’m going to answer that in this blog post right now. So here’s the question, do you want to know where the site manager belongs, where he or she ranks and how it fits into the system?

If so, you came to the right place. So this will help you if you want to be one, if you want to know how to interact with site managers, and so you know, who’s really in charge of the project. So that’s fantastic information. 

Different Positions In A Construction Company 

You’ll have your typical CEO, President, COO, perhaps Director of Operations, operations managers, and in a lot of cases, their project director, and the project executive will oversee the site managers and the project manager together. 

I love that. That’s amazing. And let me give you a little bit of a warning here as we go, because I want to say this the position of General Site Manager, which is how I was brought up, meaning you have your director of operations, and then you have your operations manager or project director or project executive, and then GS would oversee the site manager, and the project director would oversee the project managers now I love General Site Manager and where I came from, and Hensel Phelps, when I was there, and I haven’t been there in a while. 

So I don’t know. But when I was there, that role was highly functioning. I mean, these were like, huge bridge builders, dam builders, like you could send them to Europe, and they would build big embassies in huge, like $500 million prisons and billion dollar data centers like these were like the lowercase g gods of the industry, right. And it worked and when they came to the project site, they were they were, well acknowledged that they weren’t easy, like they expected a lot. Now, the

Current Problems With General Site Managers

I would say 15 years last decade, at least, and it continues to fail. Here’s why gentle site managers are starting to get promoted earlier and they don’t know as much. They’re not the master builders that they used to be. So when they and they and everyone has been told, hey, you know, you can’t yell or be like, dictatorial. So there’s a lot that haven’t learned proper ways to motivate and hold their team accountable.

So what happens is they become buddy, buddy with all of their projects, and they become friends with the site managers. And they start to do the same thing that site managers ended up doing with trades, which is to sympathy, vote them, shield them and protect them from the project director, Project executive or Ops Manager, which is not a thing, right. So now, you’ve disconnected the PM in the site manager at the project level, you have someone playing savior throughout the organization, and it’s not driving results. 

And the general site managers are typically not responsible for finances. So anywhere this is happening, the General Site Manager position is being looked down on and it’s failing, well, we have to do is get back to that builder mindset, actually drive results, be responsible for the finances and hold the site manager accountable, and train them. So they perform on a higher level. So let me be clear about that. I love the position of General Site Manager it’s just not being done.

Well, most of the companies revert to No, my project executive director or ops manager is in charge of the site manager and the pm because they’re so frustrated with that situation. So you can look at this, like Jason’s bad mouthing you or I’m just giving you a heads up for something that we should really watch out for. So there you go take it for what it is. But here’s the answer on the project site, technically, there’s no one

What Is Higher Than A Site Manager On A Construction Project Site? 

Higher than the site manager from an authority perspective on the project, you could say that the project manager in some companies is higher right from a business or a chain of command standpoint. But from a practical standpoint, there’s no one higher no one more important on a project than a site manager. Now I come from the belief system that we shouldn’t have a pm over a site manager, that they should work together like to in a box where they’re combined efforts together, add up to more than what they would be if they just added the results here and here separately. And independently. 

I believe that I’ve seen it work. I’ve seen it work over and over. It’s a fantastic pairing if it’s done, right and I believe that it needs to be equal. Okay. So that’s the school of thought that I come from. If you go back to the book, Building the Empire State, the site manager was in charge of everyone, right and it that project worked out very well, I must say then I saw and historically I wasn’t alive during these years. But a shift to our site managers, we’re getting less and less trained and project manager started to take over. 

And then about 10 years ago, folks started to balance out and now ended up somewhere right here where project managers from an org chart standpoint are still shown above a site manager. I do believe that that’s a mistake. Here’s why. We have a failure to train site managers and this is not a dig I love you site managers here’s a little heart symbol. By the way, before I go into this next topic, please heart symbol this video, and subscribe right now, because we’re getting into some hard stuff. Please stay with me, I appreciate it when you do. So here’s the

Why Most Site Managers Lack Training Nowadays deal:

There are fewer trained site managers nowadays than there used to be, I have witnessed this, you have witnessed this, we do not have training programs that are widespread as project managers, we do not have as many books if I go on to Amazon, and I type in Project Manager, I’ll come up with like 13 books and programs and training programs. And they have an entire institute for it right? If I type in site managers. 

I’ll find my book like why am I the first one in the last few centuries that has written one, there’s not a lot out there. But what we have is pretty good stuff. So there’s not a lot of training, a lot of the site managers in the industry don’t know what they’re doing. And they deserve to because they’re good people and they’re capable, right? And so what we have to do is start enticing people through these ranks. And we’re not going to do it if they realize, Oh, I’ll always be under the PM, oh, I’ll never have a seat at the table. In at the executive level, oh, I’ll never be in the leadership team.

Oh, there’s not a career path for me. So we’re incentivizing people from even being good at the site manager role, because they don’t have a path. And they always know that they’re going to be number two and command instead of equal, which is what I would prefer. So from a practical standpoint, there’s no one hire, still companies have this out of balance, and they’re not equal to in a box, which they shouldn’t be. 

And so that is the direct answer. Because on a project site, the site manager, regardless of the support, controls, all of the acts, aspects of the performance in the field, in that position must be well trained. Let me clarify something though, from an importance from

Importance Of Workers & Foremen In Construction 

There’s no one more important than the workers and foremen. So I’m talking about an organizational structure to execute. I’m not talking about who’s the most important person on the project site from a value standpoint, because we all know, that’s the workers in the foreman, they make the money. They’re the crafts persons. They’re the experts. It’s our job to support them. And so why am I saying this? All of you, site managers Yes, I gave you some hard news. Yes, I said, we’re

Important Reminders For Site Managers 

I didn’t say that to insult anybody, I want it fixed. I want you to get the training you deserve. I want you to have the stature and respect that you deserve. Because it’s so important. So I’m enabling and enabling this position, we need powerful, vulnerable people in these positions in order to get this role done properly. So you must see yourself as that you have to believe that you’re that important. 

You have to know that you’re the head leader on the project from an execution standpoint, that will then determine, hey, I need to take care of myself, I need to leverage the team, I need the training, I need the support, I need the knowledge, I need the resources to go do my job in a remarkable manner. That is my hope for you. And so I want more confidence. I want more training, and I want more capability. I said

How We Can Train Better Site Managers 

There are site managers in this industry that are like Walmart security guards, they just have their gun in their holster and nothing else. And they’re just walking around asking questions and bullying people. That’s what a lot of site managers that are untrained.

 

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

How To Run A Meeting Like A Boss

Posted on by Nicolas M.

Bad meetings suck, but great meetings can change the whole game. So, do you want to know how to run a meeting in a killer way? How do you keep people’s attention and avoid death by meeting? Let’s go through these steps one by one. 

Step One: Prepare

This might seem like a simple adage—everyone says to prepare for the meeting—but I’m being really serious. It’s not just about listing out an agenda, deciding what to talk about, or sending out invites. You need to ask yourself, “How can I create an impact for the people attending?” What is the main point we’re discussing? What is the outcome we want? How can I get people to engage in that topic? Structure the meeting so that attendees feel it was worth their time.

Importance of Having a Purpose

Your meeting must have a purpose. Meetings done right can change the game. They’re essential to your business, but they need a clear, articulated purpose. If a meeting is on the schedule simply because it’s supposed to happen, rethink it. People should know the value of attending; otherwise, they’ll mentally check out. If you state the purpose clearly, attendees will understand its importance and be more engaged.

Importance of Targeting the Outcome

Don’t let the meeting wander off into unrelated topics. Focus on the desired outcome from the beginning. For example, “Today, we’re going to find a way to hit the milestone for level three.” This clear goal lets everyone know the meeting’s objective and encourages the team to contribute towards achieving it.

Different Types of Meetings in an Organization

There are different types of meetings: connection meetings, regular meetings, work sessions, and briefings. Connection meetings are for one-on-one engagement and deeper conversations. Regular meetings need a clear purpose and focus, with no distractions. Work sessions allow for individual work and occasional engagement. Briefings are for disseminating information, where listening is key. Recognize the type of meeting you’re in and be present and engaged accordingly.

How to Grab People’s Attention in a Meeting

First impressions count. In the first few seconds, attendees decide if the meeting will be valuable or a waste of time. Start with something engaging: a crucial decision to be made, an important milestone to discuss, etc. This grabs attention and sets the tone for the meeting.

Importance of Having Healthy Conflict

Conflict is essential for a productive meeting. It drives engagement and brings up real issues. Encourage opinions and disagreements to find the best solutions. Avoid meetings where everyone just agrees without discussion—those meetings don’t lead to progress.

Importance of Having the Right Order/Sequence

Structure the meeting efficiently. Address items that require the input of only a few participants early on so they can leave if necessary. Longer discussions should be at the end. This keeps the meeting flowing and respects everyone’s time.

How to Keep People Engaged in a Meeting

Engagement is key. Include some fun elements: shout-outs, jokes, or short video snippets. Recognize good behavior and gently call out bad behavior. Make the meeting interesting to keep people attentive and involved.

How to Encourage Participation in a Meeting

Actively seek participation. Engage attendees by asking questions and involving them in discussions. This ensures they process and retain information better. Measure the interaction level rather than just the meeting duration. Use real questions to keep the energy high and the meeting interactive.

How to Make Meetings Relevant

Ensure the meeting is impactful and results in actionable outcomes. Curate the experience with relevant handouts, visuals, and presentations. Attendees should leave feeling it was worth their time and that they gained valuable insights or information.

Importance of Asking for Feedback

End each meeting with a plus-delta session: what went well and what could be improved. This feedback helps refine future meetings, making them more effective. Encourage honest input and use it to enhance the meeting structure and content.

Learn More About Meetings

Meetings are essential for aligning your team and driving success. A well-run meeting can replace hours of individual conversations and reduce chaos. If someone prefers to avoid meetings, they likely haven’t experienced a well-structured, impactful meeting. Invest time in perfecting your meeting strategy to ensure they are clear, engaging, focused, and productive. For more insights, check out the book “Death by Meeting.” Implement these strategies, and you’ll run meetings that people actually want to attend.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!